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Advising Calendar for Students

Use Advising’s Calendar to make and manage your advising appointments and events. 

From the dashboard, you can select Connect > Calendar, which is a shortcut for going to the Calendar menu, at left:

Choosing Connect > Calendar is the same as the Calendar menu at left

These are the things you’ll do most here:

  • Schedule an Appointment — Use the filters at left to view advisors’ available blocks, then click on a block to see its appointment slots. Choose a slot and click Schedule.
  • RSVP to an Event — Events may have headcount limits and the option to RSVP. Click an event to RSVP (or watch for openings) and send any questions or comments to the host.
  • Copy an Event to your Calendar — Hover on an event and click Download Event so that you can add it to your personal calendar. Choose either to download an .ics file (to upload to your calendar) or to email the event as an invite to others.

Calendar View

If using Search Appointments doesn’t get you an open appointment slot that you want, select the Calendar View tab, at top. 

By default, the Calendar View shows all the appointment slots of every type that are available to you. Under Calendars, clear all but Rosa’s calendar, and you can quickly see whether she has any availability at all. If not, select a calendar for another advisor you’d be willing to see.

Tip: Advisor availability is color-coded! So, if she has a green checkbox by her name at left, her slots appear in green on the calendar). 

When you find an appointment block you want, click the block to select a time

Note: If you click on a block of Walk-in Hours, you cannot sign up: you simply show up at that place and time (first come, first serve).

Important: Scroll down on the appointment request window to pick which Session Topics you need and leave a note or attachment for the advisor, so they can be ready to help you!

Scroll down to complete the appointment request details

Change Appointments

Click to open your appointment to do any of these:

  1. Contact the advisor you’d be seeing (Message Advisor button)
  2. Download the appointment (so you can upload it into your own calendar)
  3. Reschedule it (pick a different time slot, even a different day)
  4. Cancel it (select Delete)
  5. Edit the details (you need to scroll down to see those fields)
Open an appointment to change or delete it

RSVP for Events

Why RSVP to an event? When you RSVP, it secures your spot and makes sure that you get event notifications, in case it’s canceled, moved, or rescheduled.

Events that you are eligible to attend automatically appear on the Calendar for you. Select it to open it and get the details.

If you are prompted to RSVP with YES or NO, it means that attendance is being kept and there may be a limit on attendees. If the event is already full, you will be able to opt into being notified if a space becomes free. By selecting YES you’ll attend, you ensure that you will be notified of any changes or cancellations.

Use the Questions/Comments field to message the event host directly, and use Download Event to add it to your own calendar.

To attend an event, open it and RSVP if requested

Download Events

Advising lets you copy events (including appointments) to your own personal calendar by way of an ICS file. This file is a universal calendar format used by Microsoft Outlook, Google Calendar, and Apple Calendar (iCal). 

  1. Hover on any event and click Download Event
    • To get a file you can upload, select Download (.ics).
    • To share the event via email, select Send via email.
  2. With the .ics file on your local device, you can now upload the event directly to your calendar application.
    • For Google Calendar, go to Settings > Import & Export, and select your .ics file.
      To import events into Google Calendar, select Settings, Import & Export, and upload the file

Create Events

The + Create button on the Calendar is a convenience for your private use only, to create events as important reminders for yourself.

Note: Your advisors will not see these.

For example, if you have a weekly club meeting to attend, you could enter that recurring event. Because it would always show up on your calendar, it would alert you to avoid scheduling any conflicts.

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